The Job Schedule is used to plan, manage, and track work once an estimate has been converted into a job.

If you created an Estimate Schedule before creating the job, the schedule and its tasks will be carried across automatically.

Watch this video to get an overview of all things scheduling, otherwise see instructions on specific tasks below the video.

You can adjust tasks directly from the schedule, including:

You can also expand and collapse categories to make the schedule easier to navigate.

The Job Schedule allows you to track the progress of each task.

You can update progress by:

Progress ranges from 0% to 100%.

Dependencies allow tasks to be linked so that the timing of one task affects another.

Manual dependencies are useful when there needs to be a specific relationship between two tasks.

For example, if an inspection needs to happen seven days after concrete is completed, an end-to-start dependency can maintain that timing.

You can also use start-to-start dependencies when two tasks need to begin at the same time.

To remove a manual dependency, double-click the dependency line and confirm the deletion.

Auto dependencies are useful when you need to move multiple tasks together.

For example, if a major delay pushes the schedule out, auto dependencies can shift the tasks below the affected point.

For normal day-to-day schedule changes, you may prefer to keep auto dependencies turned off so that moving one task does not automatically move unrelated tasks.

You can control how weekends and non-working days are handled in the schedule.

Weekends are shown in grey on the Gantt chart. You can choose whether weekends are included when calculating task durations.

You can also add specific non-working days, such as public holidays or company shutdown days. These are then treated in the same way as weekends when calculating the schedule.

A useful approach is to add your non-working days for the entire year at the start of the year rather than adding them individually as you go.

People can be assigned directly to tasks in the Job Schedule.

Select the task's assignee field and search for the relevant contact.

If a person has another booking at the same time, a red dot will indicate the potential scheduling conflict. You can still assign them, as they may be working across multiple sites or tasks, but the warning helps you identify potential clashes.

You can also use the dashboard and assignee view to see where people are scheduled across different jobs.

Once people have been assigned to tasks, you can set reminders for them.

You can choose how many days before the task they should receive an email reminder and add a message with additional instructions.

For example, a reminder message could include:

Reminders can also be added independently of scheduled tasks.

Booking confirmations allow you to ask assigned contractors or suppliers to confirm that they can attend.

Select the people you want to contact and send them a booking confirmation. They receive an email containing the job and scheduled task information, with the option to accept or decline.

The confirmation status is shown on the schedule using different colours.

If you change the date of a confirmed task, the booking is no longer considered confirmed. You can then send the confirmation again to make sure the person has accepted the new date.

The Job Schedule can be synced to the On Site app so employees can view the schedule and see who is assigned to different tasks.

Assigned tasks can also appear as reminders in the On Site app.

You can turn schedule syncing off if you no longer want the schedule to appear in the app.

The Job Schedule includes additional tools to help manage the schedule.

Highlight critical path identifies tasks with tight dependencies and highlights the critical path through the schedule.

Mark job as complete can be useful when a job was completed without a detailed schedule. It allows you to update the job's completion status.

Use the zoom controls to change how much of the schedule is visible. Full screen can also provide more space when working with larger schedules.

The Job Schedule can be shared or exported in different formats.

You can choose: