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How to set up your Buildxact account for Supplier & Dealers
How to set up your business in Buildxact if you are a supplier/dealer
How to set up your business in Buildxact if you are a supplier/dealer

How to set up your My Business section for Suppliers and Dealers

Matt Govett avatar
Written by Matt Govett
Updated over a week ago

Audience - Suppliers, Dealers

Read/ Watch time - 7 min

Article contents - Steps for setting up your business in Buildxact

When you first log in to Buildxact it's important to set up your account under My Business. Setting up your account ensures ease of access for you and your customers when you start to share price catalogs, collaborate on estimates, communicate with builders and receive purchase orders.

Setting up your business account

  1. From the left-hand menu click My Business.

  2. Click on Business Account and enter your company details by clicking on the pencil icon to edit, then click save when you have updated that section.

    1. Business Details: Things like email addresses, websites, RFQ emails are all in here. Worth a special mention is:

      • Registered email: this is the main email for your account and can only be changed by Buildxact support.

      • Connection request email: the new requests for connection emails are sent here as well as showing in your Buildxact account. Default is the registered email.

      • Quote request email: when a builder sends a quote request to you as a connected supplier, they have the option of using quick send, where that RFQ goes to your preferred email (and shows in your Buildxact account). If this box is filled out, that quick send option is enabled, if blank it is disabled.

      • Billing email: the email we send Buildxact receipts/invoices to, the default here is the registered email.

    2. Contact Details: Business address and primary contact phone number.

    3. Business Logos: Large format and small format logo.

    3. Business set up

    Business Setup is an opportunity for you to customize Buildxact to suit your operations. The selections you make will create default settings to increase the velocity of your workflow.

    1. In the pop-out sub-menu select Business Setup.

    2. To edit each of the sections you can either upload or navigate to the right-hand side of the screen where you will click on the blue pencil icon edit button to make edits or the green plus icon to add new information.

      Once complete click the orange tick icon to save your changes.

      You can make changes and add information to the following areas:

      • Business Documents. This is an ideal place to store your terms and conditions and any other reference documents you want to provide for your sales team. This way, these documents will automatically appear when sharing documentation from Buildxact by email.

      • Building Types. This is an opportunity for you to categorize the different project types your customers are working on and will allow you to see activity by building type. This is a useful business analysis tool.

      • Supplier Groups. Use supplier groups to sort and categorize supplier activity.
        NOTE: as supplier groups have implication for your accounting connection and also for the terms and conditions we put on your purchases orders, we strongly recommend you do not alter these.

      • Supplier Types. Use supplier types to sort and categorize supplier activity.

      • Client Sources. Use client sources to be able to analyze source of new business and lead generation.

      • Client Types. Categorize customers by entity type.

      • Unit Measures. Add and manage units of measure. This is an important step to make sure your estimates are consistent with your ERP UoM and cost basis.

      • Tax Rates. Add and manage tax rates to be applied to estimates. i.e. Sales Tax variations by County.

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