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Invoice/Receipt date and how that sets the payment due date in your accounting
Invoice/Receipt date and how that sets the payment due date in your accounting

How the Invoice/Receipt date pushes through to your accounting and how you can automate it from there

Matt Govett avatar
Written by Matt Govett
Updated over a week ago

Audience โ€“ Builder/ Trade

Read/Watch time โ€“ 5 min read

Article contents โ€“FAQ

Note: the examples in this article are from Xero but all accounting systems we connect with work the same, though the field names may differ slightly

When dealing with a bill (expense) in your accounting system there is a Due Date (#3 below) which indicates when that payment is due. This field is calculated by getting the Date field (#2 below) and adding the payment terms for that contact in your accounting.

How Buildxact sets the date field

The invoice/receipt date field (#1 above) is the date that you received the bill in question, it will default to today's date, or you can change it as needed. Whatever you enter here will push into field the date field (#2 above) in your accounting.

How to further automate this

To speed up the process of setting the due date, you could look to set the payment terms for a contact in your accounting. The screen below is an example from the screen when editing a contact in Xero. All we're doing here is defaulting for the contact what calculation to do from the date field (#2 above) to get to the due date (#3 above)

Note: It is also possible to change the system wide default for bill payment dates if needed.

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