Buildxact allows you to configure the Tax Profile that is used to determine how tax is calculated on the both your income and your expenses.
NOTE: tax changes will only apply to new estimates/jobs or copies of old estimates.
Configuring your Tax Profile is easy. It consists of:
- The tax codes that are relevant for your business (e.g. GST, State Sales Tax, etc)
- The tax rate for each tax code (e.g. 10%)
- Which items those rates apply to (e.g. Materials, Labour, etc)
You can configure a default tax profile for your business, which will then be applied to each estimate you create. You can also customise the tax profile within an estimate if required.
How to customise your Tax Profile
1. Select "My Business" and click on "Business Setup" in the menu and then select "Tax Rates". This will take you to the Tax Profile setup screen.
2. Next, you'll need to name your tax profile. Click "Edit" to set the name and short code for your profile. We suggest that you name your profile something recognisable that represents the taxes in your area. For example, in North America you might name your it "Tax Profile" and the Short Code might be "SST".
Note: The tax profile short code is displayed wherever tax calculations are referred to (e.g. Invoices, etc)
3. Once you have given your profile a name and a short code, you can begin managing the tax codes for this profile. Tax codes are used to track tax paid to and by your business. Each code represents a particular type of tax. For example, if you operate in North America you would have tax codes to represent each tax rate tha applies, and a rate to represent tax free, you'd do this for both income and expense taxes. Your government taxation office will normally provide a list of taxation requirements businesses operating in that region must adhere to.
Each tax code will include the following:
1. Code: Enter a Code that represents the tax you are adding. The "Code" should be easily recognisable and differentiate between income and expenses. For example, in North America you would need a Tax Code for SST on Income. You may name this "SST-IN".
2. Description: Add a description that explains what this Tax Code represents.
3. Rate: Add the percentage rate to apply for this Tax Code.
4. Exempt: This will be to designate a tax free item. You will need one exempt items for Expenses and one exempt item for Income
5. Tax Code Type: Select whether the tax applies to income or expenses
6. Item Type: Select which types of items the tax code applies to - Material, Labour, Materials and Labour, Equipment or Subcontractor. Each line item in your Costings will include an Item type, and matching tax codes with the same item type will be automatically applied.
- You must have at least one Income tax code and one Expense tax code in your profile. Click + to add additional tax codes.
- Typically, you would also define an exemption tax code for both income and expenses to allow you to nominate tax-free items.
4. Once you have finished managing your tax codes, click the orange tick button to save your work. An example tax profile for North America may look something like this:
You have now set up your default tax profile for your business. This profile will automatically apply to all new estimates that you create.
How are Tax Profiles applied?
The Tax Codes within a Tax Profile are automatically applied to your Estimate items based on the item type. For example, if you have indicated that the SST-IN tax code should apply to 'Material', then this tax code will be applied to any Estimate item with an Item Type of 'Material'.
If necessary, you can override this by item by clicking on the Tax label:
Custom Tax Profiles per Estimate
Your Tax Profile will automatically apply to all new Estimates you create. You can see the tax profile applied to your estimate within the Estimate Details under "Tax Profile"
In some tax jurisdictions, there may be times when tax rates vary by job (e.g. when local sales tax differs by county). You can customise the tax profile for a particular Estimate by editing the estimate details and clicking "Customise" beside the tax profile.
Note: these changes apply to this Estimate only.
You will still be able to see and select from the tax rates you have set up within your Estimate Costings screen by clicking on the tax rate for each line item.