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How do I manage my Leads in Buildxact?
How do I manage my Leads in Buildxact?

Learn how to track your leads and opportunities in Buildxact.

Matt Govett avatar
Written by Matt Govett
Updated over a week ago

Lead Stage

When you first create a lead, your lead will be at the 'New' stage. 

As your lead progresses, you can change the stage to reflect how close you are to winning the project.

  1. Inside Lead Details, click the 'Stage' drop down to see a list of stages you can select from.

  2. Select the most appropriate stage for your lead.

3. When you have selected a stage, the lead will update to reflect this.

Managing Project Scope

When you first create a lead, the project type and budget will be unspecified. Update these with information about the type of project the lead is for, and the budget.

  1. In the Project Scope section of the page, click on the 'Project type' dropdown. 

  2. Select the most accurate option that describes the type of project.

3. Use the Budget field to enter the amount the lead wants to spend.

4. If known, you can also enter the start date and address of the project here.

Once your project scope details have been updated, the lead will reflect these changes.

Adding Notes

We recommend that you use the Notes functionality to record conversations or internal notes about the lead and the project. Each note has a timestamp and an author to help you keep track of what's happening on the project.

1. Click on 'Create a note' to add a new note.

2. Type your note, using Shift + Enter to create a new paragraph and Enter to save. Your note will then appear below.
3. When you have created a note you can see where the note was created;
4. Who the note was created by; and
5. When it was created.
6. Pressing the bin icon will delete your note.

Adding Documents

The Documents section can be used to upload documents or images connected to your lead. From here you can also share these documents to your Client Portal. We recommend you use this section to collaborate, communicate and share ideas with your client prior to an estimate or job being created.

  1. Click 'Upload File' or drag and drop your document into the 'Upload File' box.

2. Enter a name for the folder you wish to place this document in, or if you already have folders, select a folder and click Upload.

3. Your document will be uploaded against your lead. Clicking on the document will let you Delete or Download the document. If you have a client project published, you can also click "Share" to share the document to your client portal.

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