Buildxact integrates with Deputy to allow users to run time sheets.
Deputy is cloud based, easy to use and connects with the same accounting packages as Buildxact. So you can complete the integration triangle as shown below.
When integrating with Deputy, Cost Category information will be shared between the two systems.
This allows you to import Buildxact “Cost Categories” into Deputy as “Areas”, allowing your staff to submit timesheets which will which will automatically be created as a Work Order in Buildxact.
This way, you can track labor costs seamlessly and eliminate the need for double handling.
The below video gives an overview of the connection:
Buildxact Deputy Integration structure
When Integrated, Buildxact and Deputy can send data back and forth. Below is a diagram showing how the two systems interact:
Lets break this down and look at each step in more detail:
In Deputy, a Job is known as a Location. A Deputy Location is the same as what we call a Job in Buildxact. This is useful to keep in mind, to avoid confusion.
Integrating the two systems together allows you to create a Job in Buildxact and then use this to either create or link to a location in Deputy, which significantly reduces double handling.
When importing job details from Buildxact to Deputy, selected Cost Categories will populate automatically in Deputy as “Areas”, which will allow you to assign your workforce to areas of work that link directly to the corresponding Cost Categories in Buildxact (So for example, a Roofing Cost Category will be imported into Deputy as a Roofing Area, which you can then assign tradespeople to).
The labour hours from an employee’s timesheet will then be sent across to Buildxact’s equivalent cost category as a new item, so you can track it alongside the additional category items.
After assigning a person to an Area of Work in Deputy, this person’s information will be transferred into your Buildxact contacts list once their first timesheet is approved. This ensures that all contact/user information is consistent across both platforms
Once a timesheet is created and approved in Deputy (provided it has been allocated to an Area of work, as described above), it will then appear in Buildxact as a completed work order, to be added to your job cost tracking. At this point, the process between Buildxact and Deputy is complete.
From here, you have the option of exporting the approved timesheet from Deputy to your accounting software (Xero, MYOB, etc.). For more information, please see our articles on